Summer is a season synonymous with fun, outdoor activities, and vibrant celebrations. It can be a perfect time for events, but it takes some extra planning!
Whether you’re planning a birthday party, wedding, a music festival, or a company picnic, organizing a memorable summer event requires careful planning and attention to detail. In this article, we will share six essential tips to help you create an unforgettable, comfortable experience for your guests. From considering the weather to incorporating creative elements, these tips will ensure that your summer event is a resounding success.
Consider temperature and weather
Weather is a major influence this time of year! It’s important to consider the comfort of your guests, as well as any extra weather events in the summer, such as extra rain, hurricanes, etc.
The temperature and weather can influence the time of day of your event as well. You may opt to push the event later into the evening so guests stay cooler. On that note, it’s so important to keep guests comfortable, both for general well-being and safety. If your event is outdoors at all, be sure to provide fans, portable air conditioning, misters, and so on.
Also, considering the extra weather events like rain and hurricanes, a Plan B is always needed. Make sure to have a backup indoor space, as well as a possible backup date if your event has to be cancelled.
Consider the food
Most of us naturally crave lighter foods in the summer! It’s a great time of year to grill, or to incorporate seasonal produce into your menu.
Avoid heavy, cream-filled dishes, and focus more on light salads, lean meats, and lightly-dressed side dishes. This will keep guests energized, and this type of food will also fit the vibe of a summer event much better. Focus on what everyone loves in the summer – fresh fruits and veggies, summer salads, and grilled foods – for a truly crowd-pleasing menu!
Plan for the season
Summer is a magical time! If your event is being held in the summer, plan to do the things you can only do this time of year. If it fits your event, consider including outdoor activities or water activities. Of course, this is dependent on the type of you event, but it’s something to consider for a fun summer atmosphere.
Send invitations ASAP
Most people are typically very busy in the summer. With kids out of school, summer camps, vacations, other events, and so on, you’ll want to get your event on the calendar as soon as possible.
Send your invitations out a few weeks earlier than you typically would, and give your guests a chance to maneuver their schedules a bit.
Consider bugs
Although it’s not the most pleasant part of summer, it’s a reality that we’re outside more in the summer, and there are more bugs!
Mosquitos, gnats, and other types of bugs are often around in droves, and this can really hinder a successful event. Make a point to professionally treat any areas for bugs, and include day-of prevention as well, such as candles, sprays, and so on.
Consider formality
Simply put, summer is just more casual. Barring a black tie wedding, it’s just the time of year when people want to be dressed more casually, and you can encourage this. Make a prominent note that your event is “casual dress,” which fits perfectly with the season.
With some extra planning, summer events can be fun and comfortable! Above all else, consider your guests and the weather potential; it will make all the difference to a successful event!
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